B2B Services
Your clients pay on their schedule, not yours. We keep the books straight so you always know where you stand.
The Industry
A staffing agency in Torrance places 15 temporary workers at a distribution center. Payroll for those workers runs $22,000 every two weeks. The client pays on Net 45. That means the agency is paying out $66,000 in labor before a single dollar comes back. The placement is profitable. The bank account just doesn’t know it yet.
B2B service businesses live in this gap between earning money and actually receiving it. You finish a project or deliver a service, send the invoice, and wait 30 to 60 days. Sometimes longer. But rent is due on the first, payroll hits every other week, and your vendors expect payment on their own terms. What shows up on the profit and loss statement and what’s sitting in the bank account are often very different numbers.
Who This Covers
Who This Covers
IT managed service providers, staffing and temp agencies, wholesalers, commercial suppliers, logistics companies, and B2B consultancies. Any business in Long Beach or the Greater LA area that sells to other businesses and bills on terms.
What Makes It Complex
What Makes It Complex
Accounts receivable stretched across dozens of clients with different payment schedules. Mixed revenue from recurring contracts and one-time projects. Subcontractor payments that need documentation and 1099s at year end. Inventory tracking for wholesalers and suppliers. And the ongoing challenge of managing cash flow when your income arrives on someone else’s timeline.
What We Handle
B2B bookkeeping means staying on top of who owes you money, when it’s expected, and what’s actually been collected. It means tracking costs against specific clients or contracts so you know which relationships are worth pursuing and which ones are draining your resources. And it means keeping books that give you useful information every month, not just at tax time.
QuickBooks Online needs to be set up for how your business actually operates. That means client-level tracking, proper accounts receivable aging, expense categorization that reflects your cost structure, and reports tied to how your money really moves. Without that foundation, the numbers won’t tell you much of anything.
Invoicing and Receivables Tracking
Invoicing and Receivables Tracking
We handle invoicing and follow payments through to collection. Aging reports show which clients are current, which are past due, and which are becoming a problem. You always know where your money is and how long it’s been sitting out there. No more guessing whether that $12,000 invoice from six weeks ago ever got paid.
Bill Payment and Contractor Compliance
Bill Payment and Contractor Compliance
Your vendors and subcontractors need to get paid on schedule even when your clients are slow. We manage accounts payable so nothing slips through. Throughout the year we track W-9s and contractor payments, and at year end we prepare and file 1099s so it’s not a last-minute scramble through bank statements.
Common Problems
The most common issue in B2B services is mistaking revenue for cash. Your profit and loss says you had a $40,000 month. But your bank account is sitting at $11,000 because three clients haven’t paid yet. That’s not an error in the books. It’s a timing problem. But without clear visibility into the gap, you start making decisions based on money you haven’t actually received. You hire too fast, commit to expenses you can’t cover yet, or panic when the account dips low on a Tuesday.
The other problem is treating all revenue the same. One client pays premium rates but demands constant revisions and eats twice the hours you originally quoted. Another client pays a lower rate but the work is clean and predictable. If you’re not tracking costs at the client level, you end up chasing the wrong business and wondering why margins feel thin even though you’re busy all the time.
Cash Flow Surprises
Cash Flow Surprises
You look at monthly revenue and feel confident. Then payroll hits on Friday, a vendor invoice comes due on Monday, and suddenly you’re juggling. The business is profitable on paper. The problem is that no one mapped out when the money actually moves in and out. By the time you notice, the checking account is already tight.
Scattered Contractor Records
Scattered Contractor Records
You paid a freelance developer across seven invoices last year. You paid a logistics consultant across three. When January rolls around, you’re digging through bank statements trying to reconstruct who received what. Missing a 1099 filing means IRS penalties and hassle that could have been avoided with consistent tracking throughout the year.
What Changes
You see what’s happening in your business every month instead of guessing. Receivables are tracked so you know exactly who owes you money and how old each invoice is. Cash flow patterns become visible, which means you can plan around the slower collection periods instead of getting caught off guard. When a big payroll week is coming up, you already know where the money is and when it’s arriving.
Tax preparation stops being a project you dread. Your books are current and properly categorized. Contractor payments are documented. Your CPA or tax preparer gets organized records instead of a pile of bank statements and questions. The hours you used to spend sorting through transactions every month go back to running the business and taking care of your clients.
Informed Decisions
Informed Decisions
You know which months will run tight based on your billing cycles. You know which clients are your most profitable and which ones cost more to serve than they bring in. You have real numbers behind the decision to hire, invest in new equipment, or take on a bigger contract. That kind of clarity changes how you run the business.
Clean Handoff at Tax Time
Clean Handoff at Tax Time
Every transaction categorized. Every contractor payment documented. 1099s prepared and filed. When your accountant opens the file, everything is in order. That typically means a faster return, fewer follow-up questions, and lower tax prep fees. You get to focus on the new year instead of cleaning up the last one.
Long Beach's Trusted Bookkeeping Partner
The Next Step:
A Quick Discovery Call
Tell us where things stand with your books. We'll listen, ask a few questions, and give you a clear quote to get it handled.
