Real Estate Investors
Every property has its own income, expenses, and profitability story. We track your books at the property level so you can see what's actually working across your portfolio.
Every Property Is a Business
Real estate investing looks like one business from the outside, but it is really a collection of small businesses running at the same time. Each rental has its own income stream, its own maintenance costs, its own insurance, and its own mortgage payment. A duplex in Long Beach performs differently than a single-family in Torrance. If you lump everything together, you cannot tell which properties are carrying the portfolio and which ones are dragging it down.
Fix-and-flip investors deal with a different kind of complexity. Acquisition costs, rehab budgets, holding costs, and sale proceeds all need to be tracked for each project. The difference between a profitable flip and a break-even one often comes down to costs that were not tracked carefully during the renovation. Whether you hold rentals, flip houses, or do both, the books need to reflect what is happening at the property level.
Rental Portfolios
Rental Portfolios
Whether you own two doors or twenty, each property needs its own income and expense tracking. Rent collected, repairs, property taxes, insurance, and management fees all get recorded by property so you can see the real return on each one.
Fix-and-Flip Projects
Fix-and-Flip Projects
Rehab costs need to be tracked by project from start to finish. Materials, contractor payments, permits, and holding costs all factor into your true profit when the property sells. Without that detail, you are guessing at your margins.
What We Track
We set up your QuickBooks Online to track income and expenses at the property level. Each property gets its own tracking so your profit and loss statements show you exactly what each one is generating. If you operate through multiple LLCs, we maintain separate books for each entity while giving you a clear picture of the full portfolio.
On the payment side, we track contractor invoices and make sure W-9s are collected before checks go out. When January comes around, your 1099s are ready to file without the usual scramble. We also reconcile every bank and credit card account monthly, catching errors and mispostings before they snowball into a problem that takes hours to unravel.
Per-Property Reporting
Per-Property Reporting
Monthly profit and loss by property showing rental income, mortgage interest, repairs, insurance, and management fees. You see exactly which properties are cash-flowing and which ones need attention. This is the foundation for every decision you make about your portfolio.
Contractor and Vendor Management
Contractor and Vendor Management
We track payments to contractors and vendors, collect W-9s, and prepare 1099s at year end. This keeps you compliant and organized, especially during renovation-heavy periods when dozens of payments are going out across multiple projects.
Where Things Get Messy
The most common issue we see is commingling. Money from one property’s rent gets used to cover another property’s repair bill. Personal funds go into a business account to cover a shortfall. Over time, the lines blur to the point where nobody can tell which property is profitable and which one is surviving on cash from the others. This is especially common for investors who started with one or two rentals and added more without updating their systems.
The other problem shows up when it is time to get financing for the next deal. Lenders want clean financial statements. They want to see entity-level balance sheets and property-level income. If your books are months behind or everything is lumped into one big account, the loan process stalls. You miss opportunities because the paperwork is not ready, and that is a frustrating position to be in when you know the deal is solid.
Repairs vs Improvements
Repairs vs Improvements
A $500 faucet replacement is a deductible repair. A $15,000 kitchen renovation is a capital improvement that gets depreciated over time. The tax treatment is different, and getting it wrong either costs you money now or creates problems later. We categorize these correctly so your CPA has what they need.
Scaling Without Visibility
Scaling Without Visibility
Adding properties when you cannot see the performance of your existing ones is risky. You might think you are ready for the next acquisition, but without accurate numbers, you could be stretching further than your cash flow actually supports. Growth should come from data, not a hunch.
What Clean Books Do for You
You gain a clear view of your portfolio’s actual performance. Not what you think each property is returning, but what it is actually returning after every expense is accounted for. That clarity changes how you make decisions about which properties to hold, which to sell, and where to invest next. It turns your financial statements into something you actually use instead of something you avoid.
Tax season stops being a project. Your CPA receives organized books with income and expenses already categorized by property. 1099s are filed. Capital improvements are separated from repairs. The information your tax preparer needs is already there, which means fewer questions, faster filing, and fewer missed deductions. You spend less time chasing paperwork and more time finding your next deal.
Lender-Ready Financials
Lender-Ready Financials
When a deal comes along, your books are already current. You can provide entity-level financial statements quickly, which keeps the loan process moving and shows lenders you run a serious operation. Being prepared is often the difference between getting the property and losing it.
Confident Portfolio Decisions
Confident Portfolio Decisions
With accurate per-property numbers, you can evaluate whether to refinance, sell, or reinvest with real information behind you. You stop relying on rough estimates and gut feelings and start making decisions based on what the numbers actually show.
Long Beach's Trusted Bookkeeping Partner
The Next Step:
A Quick Discovery Call
Tell us where things stand with your books. We'll listen, ask a few questions, and give you a clear quote to get it handled.
