Bill Payment
Your accounts payable are tracked, scheduled, and recorded so nothing slips through the cracks. Bills get paid on time and every payment is properly documented in your books.
What This Is
Bill payment is the process of managing your accounts payable from start to finish. That means tracking what you owe, scheduling payments so they go out on time, and recording every transaction accurately in QuickBooks Online so your books stay current.
For many small business owners, paying bills feels manageable until it isn’t. Invoices come in from different vendors in different formats on different schedules. Without a consistent system, things get missed. A late payment here, a duplicate payment there, and suddenly you’re spending your evening sorting through a pile of vendor statements trying to figure out what went wrong.
The Work
The Work
We receive and review vendor invoices, enter them into your accounting system, schedule payments according to due dates, and confirm that each payment is recorded and categorized correctly. You always know what’s been paid, what’s pending, and what’s coming up.
The Process
The Process
You forward invoices and bills as they come in. We handle the rest. Payments are scheduled, tracked, and recorded on a consistent cycle. You approve what goes out, and we make sure the documentation and bookkeeping entries are taken care of.
Why It Matters
Late payments cost more than just the late fee. They strain vendor relationships, create unnecessary stress, and can affect your ability to negotiate favorable terms in the future. When a supplier sees consistent on-time payments, they’re more willing to work with you. When they see a pattern of late ones, the flexibility disappears.
Beyond vendor relationships, unpaid or misrecorded bills create a gap between what your books show and what’s actually happening. Your Profit and Loss statement might look fine, but if there are outstanding bills that haven’t been entered yet, you’re making decisions based on incomplete information.
Cash Flow Visibility
Cash Flow Visibility
When accounts payable is managed properly, you can see exactly what’s owed and when it’s due. That gives you the ability to plan around upcoming obligations instead of being caught off guard by a payment you forgot about. It turns bill payment from a reactive scramble into something predictable.
Time You Get Back
Time You Get Back
Tracking down invoices, logging into vendor portals, double-checking amounts, and making sure nothing was missed takes more time than most owners realize. It adds up week after week. Handing off that process means those hours go back to running your business instead of managing paperwork.
What Changes
You stop wondering whether a bill was paid or not. You stop getting emails from vendors asking about overdue invoices. The mental load of keeping track of who you owe, how much, and when it’s due gets lifted off your plate entirely.
Your books also become more accurate because every payment is recorded as it happens rather than entered in bulk weeks or months later. That means your financial reports reflect reality, and your bookkeeper or CPA isn’t chasing down missing transactions at the end of the month or at tax time.
Nothing Falls Through the Cracks
Nothing Falls Through the Cracks
Every invoice is logged and tracked from the moment it comes in. Due dates are monitored and payments go out on schedule. You get a clear picture of what’s been paid and what’s still outstanding without having to dig through emails or paper files to piece it together yourself.
Cleaner Books at Month End
Cleaner Books at Month End
When bills are entered and recorded consistently throughout the month, your financial reports are always up to date. There’s no backlog of unrecorded expenses waiting to be entered. Your Profit and Loss and Balance Sheet reflect what’s actually going on in the business right now.
Long Beach's Trusted Bookkeeping Partner
The Next Step:
A Quick Discovery Call
Tell us where things stand with your books. We'll listen, ask a few questions, and give you a clear quote to get it handled.
